Executive Assistant
Executive Assistant Stack
Manage complex executive calendars, triage flooded inboxes, and summarize key meeting action items with specialized AI assistants.
8 toolsLoving this stack?
Executive Assistant
Executive Assistant Stack
Each stage transforms your work — output of one feeds the next.
1Productivity
Saves ~4 hrs/week on scheduling
MMotion
Input
A flooded executive inbox and double-booked calendar
AI process
Learns scheduling preferences to shuffle tasks and filters out low-priority emails
Output
A clean inbox and an optimized daily schedule
Saves ~4 hrs/week on scheduling
output becomes next input
2Recording & Transcription
Cuts note-taking time by 80%
GGranola
Input
A clean inbox and an optimized daily schedule
AI process
Transcribes calls in real-time and extracts specific action items and decisions
Output
Structured meeting summaries ready for distribution
Cuts note-taking time by 80%
output becomes next input
3Writing & Content
Saves ~3 hrs/week on email drafting
MMagical
Input
Structured meeting summaries ready for distribution
AI process
Expands shorthand into polished, professional emails matching the executive tone
Output
Ready-to-send emails and internal memos
Saves ~3 hrs/week on email drafting
output becomes next input
4Notes & Research
Eliminates hours of manual searching
PPerplexity AI
Input
Ready-to-send emails and internal memos
AI process
Scans external web sources or internal directories to compile relevant context
Output
A concise briefing doc or the exact file link
Eliminates hours of manual searching
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1
Productivity
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Motion for auto-scheduling executive tasks·SaneBox for filtering out inbox noise for triaging
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YCPaid
4.1
AI project manager and calendar that automatically plans your day.
- AI daily planner
- Automatic task scheduling
- Project management
Individual $19/mo, Team $12/user/mo
Paid
4.8
AI email management tool that filters out unimportant messages to help you focus.
- AI-driven email filtering
- One-click unsubscribe
- Follow-up reminders
14-day free trial • Plans from $7/mo
2
Recording & Transcription
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Granola for generating structured meeting notes·tl;dv for recording and clipping leadership calls
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Freemium
4.8
AI-powered Mac notepad for meetings that transcribes conversations without invasive bots joining.
- Bot-free background transcription
- Customizable AI note templates
- Native and lightweight macOS app
Free for 25 meetings • Pro from $10/mo
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Freemium
3.9
Record and transcribe Google Meet and Zoom calls with AI meeting insights.
- Free unlimited recordings
- AI meeting summaries
- Clip and share moments
Free plan, Pro $18/mo
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